Receiving and shipping goods (delivery notes)

Delivery notes (dobavnice) record the physical movement of goods through the warehouse — separately from the invoice, which records the financial side. There are two directions: Prejete dobavnice (“Received delivery notes”, goods from suppliers) and Izdane dobavnice (“Issued delivery notes”, goods to customers).

Receiving goods from a supplier

1. In the left sidebar, go to Skladišče → Prejete dobavnice (“Warehouse → Received delivery notes”).
2. Click Nova dobavnica (“New delivery note”).
3. Fill in Dobavitelj (Supplier), Skladišče (Warehouse), Datum prevzema (Receipt date), and optionally Referenčna številka (e.g. a purchase order number).
4. Add Postavke (“Items”): for each, pick a product or enter a free-text line, then enter Količina (Quantity) and Nabavna cena (Purchase price).
5. Save it as Osnutek (“Draft”) if the goods haven’t physically arrived yet, or click Prejmi (“Receive”) once you’ve actually taken delivery — the app asks you to confirm, because this increases stock.

Shipping goods to a customer

Most issued delivery notes are generated automatically — from an invoice, a production order, or a service work order — so an empty list here is normal if you haven’t shipped anything through one of those paths yet. You can also create one directly:

1. Go to Skladišče → Izdane dobavnice (“Warehouse → Issued delivery notes”) and click Nova izdana dobavnica (“New issued delivery note”).
2. Choose the customer, the source warehouse, and the items.
3. Once the goods are physically ready to leave, click Odpremi (“Ship”) — this records the outbound stock movements and decreases stock in the chosen warehouse.

Common failure

• A delivery note can’t be edited. Once a note is marked Prejeto (Received) — or shipped — its fields lock. If a quantity was wrong, don’t look for a fix on the note itself; check Inventura (“Inventory count”) to reconcile the actual stock instead.
• An issued delivery note is missing even though you sent an invoice. Check the document trail on the invoice or deal (Povezani dokumenti / Potek dobave — “Related documents” / “Delivery journey”) — the note is likely still sitting in Draft, waiting to be shipped, not lost.